Wayne State University

Aim Higher

Two International Students

General Information

WAYNE STATE UNIVERSITY

Emergency Preparedness Plan for International Travel and Study Abroad

Purpose

Due to increased concerns about global health, safety and security issues, Wayne State University is making its general Emergency Preparedness Plan available. 
 
 Emergency Contacts for Students
In the event of an emergency, the student’s first points of contact abroad are the on-site Program Director and/or the International Office at the host institution and the closest US Consulate or Embassy in the host country.  Prior to their departures, all study abroad participants are required to attend an orientation during which this chain of communication is explained, consular information is provided, and health, safety and security issues are addressed.  Depending on the study program, contact details for the Program Director or International Office are provided by the WSU program, host university or program service provider.  In an emergency situation, the Program Director, host university or program service provider will contact the Director of Study Abroad and Global Programs as soon as it is possible to do so. 
 
If the student cannot make contact with in-country support or if additional assistance is required, s/he should contact the Director of Study Abroad and Global Programs directly using the protocol described in the section: “Emergency Contacts for Program Directors and Parents.” 

Emergency Contacts for Program Directors and Parents

The Director of Study Abroad and Global Programs is the primary US-based contact for all emergencies involving WSU students, faculty and staff participating in or working in support of WSU programs and exchanges abroad.  If an emergency situation occurs abroad, the Director of Study Abroad and Global Programs should be contacted as soon as possible. During normal business hours, the Director of Study Abroad and Global Programs can be reached at 313-577-3207. If after hours, contact should be made via the 24-hour emergency cell number (provided in each program handbook) or to Wayne State University Public Safety at 313-577-2222. 

Emergency Contacts Phone Number

If an emergency occurs after business hours or on a weekend, the Wayne State University Public Safety should be contacted at 313-577-2222. In response, WSU Public Safety will contact the Director of Study Abroad and Global Programs and/or other Crisis Management Team Members who will return the call.  The WSU Public Safety receives calls 24-hours per day, seven days a week. 
 
An emergency link is clearly posted on the study abroad home page, www.studyabroad.wayne.edu.   In addition to providing specific emergency instructions and links to emergency resources, this page periodically includes memos on the University’s position during major international events that affect WSU students abroad.

 

 Crisis Management Team (CMT)

Wayne State University maintains a Crisis Management Team (CMT) to address critical issues involving WSU students, faculty and staff abroad.  In the event of an emergency, some or all of these units will be mobilized to assess and respond to the emergency.  
  • V.P., and Chief of Staff
  • General Counsel
  • International Programs
  • Office of the Provost
  • Relevant Deans and Department Chairs
  • Risk Management
  • Health Center
  • Counseling and Psychological Services
  • Public Safety
  • Media Relations
  • Other WSU and outside resources, as needed
 
Decisions regarding student health, safety, security and response are made in consultation with:
  • On-site program staff
  • US Embassy officials in-country
  • University officials at partner university
  • US State Department Country Desk Officers
  • US State Department’s Overseas Security Advisory Council (OSAC)
  • Center for Disease Control and World Health Organization
  • Other officials from US agencies and/or NGOs
  •  WSU faculty with expertise in the area in question 

Local Contingency Plans

Each WSU faculty-led and operated program has a contingency plan which will be activated in case there is a known local condition that requires (a) extra caution, (b) removal of the program to a different site in the same city, same country or a nearby country, or (c) suspension of a program and evacuation of participants.  Institutional exchanges and study abroad programs that exist outside the operational control of WSU maintain their own emergency protocols.  Interested parties should contact these institutions or program providers directly for details.  

In the Event of a Local Emergency

  • The Program Director contacts participants to ascertain participants’ well-being and to provide information, instructions, and advice.
  • The Program Director reports the situation to the Director of Study Abroad and Global Programs as soon as contact can be made.
  • The Program Director contacts the local U.S. embassy, consulate or Interest Section and confers with other study abroad providers and/or U.S. enterprises in the area. 
  • Depending on the situation, the Program Director may or may not gather the participants together in a group.
  • Participants are advised to contact their parents, guardians, or emergency contacts as soon as possible.
  • Depending on the severity of the situation, the Director of Study Abroad and Global Programs may also report to participants’ emergency contacts. 

In the Event that an Evacuation is Necessary

  • If the students are in the program city, the on-site director will gather the students at a pre-determined secure location as soon as is practical.
  • If the students are on an organized excursion outside of the program city and there is a civil emergency, the program staff member in charge of the excursion shall take the students to a secure location and contact the on-site director and the Director of Study Abroad and Global Programs for instructions.
  • If the students are traveling independently, an effort will be made to contact them according to the contact information and itineraries they have left with the program staff.  The student will be advised as to the proper course of action.
  • After the on-site director notifies Director of Study Abroad and Global Programs that the group is safe and accounted for, s/he will arrange for air transportation of program participants to the US, if possible, or to another safe destination.  The Director of Study Abroad and Global Programs will communicate with the students’ emergency contacts to inform them that this process is underway.  In the event that students cannot fly out as a group, they will depart as seats become available.  In the event that air transportation is interrupted or deemed unsafe, the practicality and safety of other transportation modes and exit routes will be assessed and, as appropriate, utilized. 

Criteria for Suspending or Canceling a Program

  • Recommendation of suspension or cancellation by the on-site program staff
  • Travel warning and/or specific directive by the US State Department and/or US Embassy
  • Travel warning and/or specific directive by the World Health Organization and/or Center for Disease Control
  • Outbreak of hostilities between the US and the host country
  • Significant terrorist activity and/or a declaration of martial law in the program city;
  • Civil unrest or violence that affects student safety;
  • Declaration of war by a third country against the country of the program’s location;
  • Protracted or indefinite closure of the host University
  • Inability of the site director or staff to organize and carry out the academic program at the host University or alternative location;
  • Prolonged disruption of public utilities and/or services. 

On-Site Health Care

Each Program Director maintains lists of recommended health providers and establishes an emergency phone tree to be activated in the event of an emergency situation.  If lines of communication are not functional, students are instructed to meet at a pre-determined secure location as soon as it is safe to do so. 

Monitoring

The Director of Study Abroad and Global Programs and Program Directors make every reasonable effort to keep abreast of local conditions and of changes in local health, safety and security risks and to inform participants of these changes.  Both receive U.S. State Department Travel Advisories on a daily basis.  In addition, the Director of Study Abroad and Global Programs is the institutional designate for the US State Department’s Overseas Security Advisory Council (OSAC), which issues daily bulletins about road and airport conditions, potential and real in-country hazards and relief services.